How It Works

One Platform, Working Together, To Make it Easier to Run a Community Space

The Struggle: You want to have your space busy, heavily utilized, with great events, and great resources for the community.  The reality is that you find yourself juggling calendars, room booking apps or custom built spreadsheets to manage the rooms.  And by the time you get to a board meeting or applying for a grant, the information is scattered all over the place to try to bring it together to even apply.

The Solution: WhoFi – the smarter way to run a Community Space

What’s unique about WhoFi is the integrated nature of the platform.  It not only offers solutions like an event calendar management, or room booking app, but it all works together seamlessly so that when you create an event, it automatically blocks out the room.  And when you’re building board reports, the attendance and usage numbers are already there for you.  You no longer have to be the one that “keeps it all together”, let WhoFi do that for you.

Seamless and Engaging Events

The Struggle: You want to host amazing events that bring people together, but managing schedules, promoting them effectively, and tracking who showed up feels like a constant battle fought across spreadsheets, emails, and calendars.

The Solution: The Community Calendar

We’ve created a central hub that automates the busywork, so you can focus on creating memorable experiences.

• Eliminate Scheduling Nightmares: See every program, meeting, and community event in one clear, color-coded calendar. Instantly spot conflicts and find the perfect time for any activity.
• Effortless Promotion, Maximum Turnout: Allow members to register online with a single click. Our system automatically sends reminders, drastically reducing no-shows and boosting attendance for your key events.
• Instantly Know What’s Working: Ditch the clipboard and manual headcounts. Easily track attendance to see which programs are your biggest hits, helping you plan even better events for the future.

End the “Is this Room Free?” Headaches

The Struggle: Manually managing your meeting rooms, equipment, and other shared resources is a recipe for frustration. It leads to scheduling conflicts, wasted staff time, and annoyed members.

The Solution: “Spaces” Smart Resource Booking

Give your community the power to book resources themselves, while you maintain complete control.

• Empower Your Members: Let your community see room availability and book spaces online, 24/7. No more phone tag or back-and-forth emails.
• Prevent Double-Bookings Automatically: Our booking system is seamlessly integrated with the Community Calendar. If a room is booked for an event, it’s automatically marked as unavailable for public reservation. It’s that simple.
• Free Up Your Staff: Drastically cut down on the administrative time your team spends managing reservations. Let the system handle the logistics so your staff can focus on serving your community.

From Confusing Numbers to Confident Decisions

The Struggle: You know you’re making a difference, but proving it with data is difficult. Raw numbers are confusing, and you don’t have time to create compelling reports from scratch for board meetings or grant applications.

The Solution: The Community Intelligence Engine

We transform your daily activities into clear, actionable insights that showcase your value and guide your strategy.

• Generate Board-Ready Reports in One Click: Turn attendance, room usage, and visitor data into beautiful, easy-to-understand charts. Walk into any meeting with the confidence that you can clearly demonstrate your impact.
• Gain Anonymous Visitor Insights: Our WiFi Analytics helps you understand your busiest hours and true visitor counts—vital for grant applications and staffing—while rigorously protecting patron privacy.